General Terms and Conditions of booking Andrew Miller Photography

Introduction

The contract is in force from when you pay your booking fee with the intention of paying Andrew Miller Photography for photographing your wedding on your chosen date. You are required to return the contract date and with both partners signatures. Failure to return the signed contract does not, however, invalidate the contract nor absolve you from the acceptance of the Terms & Conditions laid out in it.

General Terms and Conditions

Sections 1 & 2 contain biographical and venue information on your photography session be that a wedding, baby or lifestyle family session etc.

Copyright:

The Copyright Designs and Patents Acts 1998 assigns the copyright of the images to the photographer(s). “The Photographer” assigns limited rights to “The Client” (subject to condition 5).  “The Client” may reproduce, copy and distribute the photographs for personal use only. This is known as a “license to print.”

The client is not authorised to copy and/or pass any photographs or derived products to any third party person and/or organisation for commercial use without first gaining permission in writing from the copyright owner (The Photographer).  This includes other vendors booked by the client for his or her wedding.

Please see my website (www.andrew-miller.co.uk) for details.

Display:

The client(s) hereby allow(s) the photographer(s) to display any photograph covered by this contract and to generally promote the business in advertising, brochures, magazine articles, websites, sample albums and prints, venue and other vendor samples, and other such material, providing that the images used are used lawfully and without damage to the client(s).

Licenses, Coverage and Reproduction:

a) The Photographer(s) shall be granted an artistic license in relation to the poses photographed and the locations used. The photographer(s) judgment regarding the location, poses and number of photographs taken shall be deemed correct. The Photographer will not be held liable for photographs that do not, for whatever reason, meet The Photographers quality criteria and are not shown to the client.

b) Photographs taken during the course of the event will be at the discretion of the photographer(s) although every effort will be made to comply with The Client(s) requirements. It will be at the Photographers discretion if any slideshow (either via laptop or projector) is displayed and will depend on a risk assessment (health & safety and theft of equipment) being carried out.

c) The photographer(s) shall endeavour to photograph all individuals as requested by the client(s) at some point, but no responsibility or liability will be taken by the photographer(s) on the occasion of leaving somebody out.

d) For a booking involving a church ceremony or at certain venues, the photographer(s) movements are sometimes restricted by the official in charge. The area from which the photographer(s) is able to cover the ceremony may not be the photographer(s) choice and the photographer(s) cannot accept responsibility or liability for any obstructed view should this be the case. The use of artificial lighting (flash) may be restricted or prohibited. The photographing of parts or even all of the ceremony may be restricted or prohibited.

e) For a wedding or other event booking, the photographer(s) shall endeavour to capture all the moments throughout the day as they occur. However, because of the fluid nature of the event, some moments might not be recorded, or not recorded for logistical reasons.

f) Where the client provides a list of photographs to be taken it is incumbent upon the client to ensure the list is in an order that is logical and manageable. The photographer will follow the list “as is” without deviation.  Clients are advised to think carefully about any photograph list.

g) Please note that any alterations made to the booking by the client(s) once details have been confirmed may only be made at the discretion of the photographer(s) and in some circumstances (such as the change of ceremony date for a wedding) the photographer(s) may be unable to accommodate these alterations due to a conflict of commitments. Under these circumstances, the photographer(s) are not liable to compensate the client(s) in any way whatsoever.

h) Due to a variety of lighting conditions and the limitations of digital sensors, some colours may alter throughout a set of photographs. Please note that certain colours do not reproduce exactly in print.

i) It is understood that all photographic printing is undertaken within the technical limitations of the process and that colours may not be identical over the whole range of colours within a subject. It is also understood that prints made at different times or in different sizes may be variable in colour balance.

j) Due to the limitations of computer monitors, it is understood that (1) images appear differently according to the specification of each monitor (2) prints will not match images rendered on any particular computer monitor.

k) All print and presentation sizes quoted are approximate and subject to the discretion of the photographer(s). 

Print sizes are at a ratio of 1:1.5. Other ratios for photographic print sizes may require re-sizing by the client at the time of ordering.

l) Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, the photographer(s) will not be responsible for photographs that are not produced due to technical failure, either at the shooting or processing stage.

m) Where images are made available for use with a personal computer the default operating system shall be latest Apple Mac OS X and Microsoft Windows operating systems. Products may not function on other or earlier operating systems.

n) Where images are made available for use on a DVD player reasonable steps are taken to ensure compatibility, but DVD discs may not play on all DVD players particularly older models.

Prices:

a) All standard photographic services and optional extras specified in this contract and paid for in full before the wedding are supplied at the prices ruling on the date of signing of the contract. Optional extras not paid for in full before the wedding, are supplied at the prices ruling at the time of receipt of the order.

b) The client(s) will be liable to pay any additional expenses incurred by the photographer(s) not already included within the contract price. This includes for example access fees charged by some venues, and dispatch of prints, discs, albums, and other products to non-UK addresses.

c) Travel expenses (other than specified in the contract summary) need to be covered at full cost before the journey takes place.

Payments:

a) A booking fee for the amount specified in your contract summary (paid by cash, cheque, credit/debit card or online bank transfer) along with a completed contract will confirm your booking.

The booking fee forms part of the total cost of your Package (i.e. it is NOT in addition to the cost of the plan) and is deducted when calculating the final balance due.

You have the right to cancel within 14 days (cooling off period) after you have paid the booking fee (Consumer Contracts Regulations).  In this case, you will be refunded 50% of the booking fee.

The photographer will decline any other enquiries for the date upon receiving this fee. The booking fee is payable within 5 working days from the date of booking. After this time the reservation will be automatically removed and the date will become open for booking.

b) The photographer will send out final invoices by email 6 weeks prior to your wedding date. It is YOUR responsibility, however, to ensure payment is made.

c) You will be sent an invoice no later than 4 weeks prior to your wedding date. It is the client’s responsibility to ensure payment for any outstanding balance is paid in full NO LATER THAN FOUR WEEKS prior to the contracted date as set out in Section 2.

d) If you do not request a deferred payment plan the failure to pay four (4) weeks before the date of your wedding will be deemed a breach of contract and result in The Photographer not attending your wedding.

e) All additional goods must be paid for in full on ordering. This includes extra prints, albums, special editing and rendering of images, high-resolution digital files, high-resolution long-term galleries, and any other services ordered after the event.

f) Title to all goods, including but not limited to prints, wedding albums and other products remains with Andrew Miller until paid for in full by the client(s).

g) All the cheques should be made payable to Mr. Andrew Miller

h) A discount of 5% on the total balance if available if payment in full is made within 5 days of the booking being confirmed.

i) A deferred payment option is available if required. Under this option you pay the final 25% of your wedding balance up to three months after your wedding or when you order your wedding album whichever is sooner. (Please note that until the final 25% is cleared no products will be sent out i.e. CD’s etc.).  Please ask for more details.

Complaints:

Any complaints must be received in writing within seven (7) days of receipt of services provided or products purchased (including digital products). This includes photographs, discs, albums, frames and any other services that have been agreed.

Where the complaint is about a product then a period of 14 days is required for inspection of the product.

Force Majeure:

a) The due performance of the contract is subject to alteration or cancellation by the photographer(s) owing to any cause beyond their reasonable control including, but not limited to, sudden illness/injury/victim of crime, flooding, prevailing weather conditions etc. With specific regards to weather conditions the Photographer will make all reasonable and safe to attend your wedding. The photographer will provide as much notice as reasonably possible in this event.

b) The photographer(s) may contact other photographers in the event that they are not able to attend your booking due to clause 9a). However, it may prove difficult or impossible to find a skilled replacement photographer at short notice or at the same price.

c) In the event of cancellation by the photographer(s), or in the unlikely event of total photographic failure (although re-shoots may be arranged if practicable) – the photographer(s) will not be responsible for costs in order to stage re-shoots. The photographer(s) liability shall be limited to a full refund of any deposits and fees paid.

Liability for Digital Files and Products:

a) The digital files shall remain the property of the photographer(s) and shall be kept by them for not less than 12 months from the wedding date at one site.

b) Should digital files be lost, damaged or destroyed the photographer(s) liability shall be limited to a refund of fees paid, but shall not include a refund for any goods already supplied or capable of supply at a quality deemed acceptable by the photographer. No refund will be due for any digital files lost, damaged, or destroyed after 12 months from the date of the wedding.

c) All orders should be placed with the photographer(s) before the end of a 6-month period starting at the wedding date unless otherwise agreed in writing. The photographer(s) will not be liable for failure to produce any orders placed after this time.

d) Any pre-paid product credits (e.g. for albums and prints) not utilised by the clients within 6 months of the date of the wedding will lapse without value unless otherwise agreed in writing. Any product supplied will be at the sole discretion of the photographer(s) and forwarded by standard Royal Mail to the last known address of the clients.

e) It is your responsibility to inform the Photographer of changes to address.

Additional reproduction and postage charges will apply if you do not inform the Photographer of your change of address.

Liability for Clients Personal Effects / Belongings

a) It is the client’s responsibility to take care of and look after his or her own personal effects and belongings. The Photographer/s does not accept liability for items left with The Photographer/s for any reason. Any items left with The Photographer/s are left entirely at your own risk. The Photographer does not accept any consequential loss for items left with the Photographer.

b) The photographer/s may suggest suitable and reasonable set ups for photographs to the clients and it is assumed the client accepts liability, barring injury or death, for those photographs should the client agree to the photographers’ request.

c) The client accepts liability for the photographer/s health and safety whilst the photographer/s are working in client homes. (This includes but is not limited to the homes of family members). Where the photographer/s feel unsafe, personally uncomfortable or assess the risk to be unacceptable the photographer/s will inform the client and give reasonable time for the issues to be resolved. If the issues are not resolved the photographer/s reserve the right to leave immediately without further notice.

d) The client will advise any other venues that they are responsible for the photographer/s health & safety and the photographer/s will take all reasonable and sensible precautions whilst on the premises of other suppliers / venues etc.

Cancellation Fees, date and package changes:

All clients have the option to cancel within 14 days from the date of booking, even if the booking fee has been paid.  50% of the booking fee will be refunded in this case.

  1. a) If the Client(s) should have to cancel a booking after 14 days, the booking fee and any other fees already paid cannot be refunded and the following cancellation charges will apply:
  • Less than 28 working days prior to the wedding date stated on Page 1 – 100% of the balance outstanding.
  • 29 – 84 working days prior to the wedding date stated on Page 1 – 50% of the balance outstanding.
  • 85+ working days to the wedding date stated on Page 1 – 0% of the balance is payable.

All notice to cancel must be given as soon as possible; a telephone call (including voice mail) is acceptable to inform The Photographer as soon as possible; however this needs to be confirmed in writing, e-mail is acceptable under these circumstances.

  • Office Telephone: 01633 400 051
  • Mobile Number: 07891 408 266
  • Andrew@andrew-miller.co.uk

A working day is defined as Monday – Friday.

b) The Client(s) may change the date booked earlier, if somebody else has not booked it already. No additional charges apply and written consent is required. The photographer cannot take responsibility in the event when the new date is booked or other responsibilities need to be carrying out on this date. No refunds will be given.

c) The Client(s) may upgrade or degrade the package at any time. No additional charges apply and written consent is required. The Client(s) have to pay the difference between the amount already paid and the new amount due. Any differences cannot be refunded when downgrading the package.

Placing an Order and Receipt of Goods:

a) Any alterations to orders must be notified either by phone or email and a confirmation received. The photographer(s) will not be held liable for any costs incurred due to alterations to the order made by the client after this time. Email is not a reliable method of notification due to the unpredictable operation of message scanners.

You MUST request and receive a confirmation by email if you choose to use this method.

b) The main wedding image print order may take up to eight weeks to complete. Allow 28 days for delivery of other orders. Where you choose to design your album through Andrew Miller you will be notified of the estimated completion date on a case-by-case basis.

c) The photographer(s) must be notified either by telephone or email and confirmed in writing (sent by Royal Mail special delivery) within three working days of the client(s) being in receipt of their order in the case of error, shortage or damage, as mistakes cannot be rectified after this period.

d)All wedding albums will be required to be signed off via email before being sent to print.  It is the Clients responsibility to reply to the email confirmation from the Photographer for sign off of the album.

d) Due to the personal nature of the product the photographer(s) are unable to give exchanges or refunds unless mistakes were made by either the photographer or printing company.

This does not affect your statutory rights.

Privacy & Data Protection:

Andrew Miller Photography may store your data in a secure private internal database. This data will not be made available to outside companies or individuals.

Your data will be stored securely for a maximum period of 10 years in case you wish to re-order other products.  After 10 years your data will be deleted but your images will still be archived.

Should you wish to view a copy of the data stored you are entitled to request this, and a charge of £10 will be made to cover the administration cost.

Should you wish to have your data removed from the database, please advise in writing (email is acceptable). You will be requested to confirm your identity and once confirmed. ALL your data will be deleted fully including emails, paper copies, photographs, and any and all other electronic messages that can be found (Facebook, WhatsApp, Text etc)

More details of the Photographers Privacy Policy can be found here – https://www.andrew-miller.co.uk/privacy-policy/

Governing Law:

a) Any contract made between the photographer(s) and the client(s) shall in all respects be governed by and construed in accordance with English Law and the parties hereto submit to the jurisdiction of the English courts.

b) You agree to the Terms & Conditions of this contract once your booking fee has been paid.

Insurance:

The Client(s) are hereby advised to take out an insurance policy to cover any expenses in the event of cancellation or other situation arising.

Meals and refreshments:

The photographer will often work 12+ hours during the working day (travel time, on-site attendance etc), carrying heavy camera equipment and walking on average 6-8 miles during the day.

a) Provision must be made with your venue to provide the photographer(s) with a meal and drink (sandwiches and water are acceptable) during the wedding breakfast (this is not usually taken with your guests as the photographer has other important duties to perform during this period)

b) Where coverage includes up to mid-evening then a second light meal should be available.

Where coverage has been agreed to include a photographer’s assistant then the same conditions apply to this individual.

c) Where provision is not made the photographer reserves the right to take appropriate rest , food and drink breaks as when required by the photographer throughout the day. Please note this may impact your wedding photography coverage.

On the day:

a) The photographer is the only authorized photographer for the day. Other professional photographers are not permitted whether official or otherwise, working for pay or otherwise (e.g. separately employed by parents, contracted by magazines or newspapers), unless agreed in writing before the day. Breach of this condition shall be deemed cancellation of the contract by the clients.

b) The photographer is contracted to shoot all photographs relating to the event and no other person is permitted to shoot images for sale or as gifts unless agreed in writing before the day. This includes guests (except for their own personal non-commercial use) and other wedding vendors e.g. a videographer may not shoot stills other than a small quantity to illustrate the video packaging. Breach of this condition shall be deemed cancellation of the contract by the clients.

c) An inconsiderate guest can wreck the photographic record of your special day. Coverage may be cancelled without warning at the discretion of the photographer if the photographer feels threatened or has reason to believe that equipment may be damaged or stolen.

d) The Photographer will stay with The Client(s) during the day for 12 hours.

Delivery time frames

Due to workload at particular times of the year, the dates below are estimates only

Online gallery of wedding photographs 14-21 days
Delivery of USB memory stick with wedding photographs 14 – 21 days
Prints 14 – 21 days
Canvas Prints 14 – 21 days
Album draft 14 days from receiving your wedding photograph choices
Wedding album changes 2 weeks per round of changes
Printed Wedding Albums & Parent Books 6-10 weeks after sign off from yourselves

During summer wedding season please allow 5 days extra for busy periods; although we will attempt to meet the 3 weeks maximum for delivery of your wedding photographs.

Wedding Deadlines

You have 4 months from the date of your wedding photographs being online to choose your favourite wedding photographs for your wedding album and send those to Andrew Miller Photography.

After the 4 month period, the studio will make its choice of wedding photographs from your wedding, design your wedding album, print your wedding album and deliver your wedding album.

Replacement Products

Where the client/s wedding package includes copies of all edited images (wedding or pre-wedding) for personal use on either a CD ROM / DVD or USB Memory Stick client/s are advised to make a backups copy.

Reproduction of such images will incur further charges to cover costs (time, materials, postage etc) at the prevailing rate at the time of the request.

Album Design

Every effort will be made to accommodate specific requests for album design and layout by the client/s, however, the final artistic decision lies with the photographer.

20 changes can be made to the initial wedding album design at no cost.

Thereafter a charge of £10 per requested change to the wedding album will be accrued by the client/s.  A change is defined as converting BW to colour or vice versa, change of position of a photograph, insertion/deletion of photographs.

The album will not be sent to print unless any outstanding balance from the changes have been settled and the Album Print Sign request returned.

Use of Drones by other wedding suppliers

Andrew Miller Photography will not be held liable or accountable for any issues and/or accidents involving the use of drone technology by other wedding suppliers or guests.  This includes, but not limited to, the Photographer not being able to get the photographs or range of photographs required by the clients’ due to drone use by third parties.

It is your responsibility to ensure that other suppliers (videographers etc) are fully licensed and insured to use drone cameras and or drone video equipment.

It is a criminal offence to use a drone for paid or commercial work without valid CAA permission and commercial insurance

Bridal Prep – Suitable Clothing (if required)

Please wear appropriate clothing for your bridal preparation photographs. Consideration should be given as to who you will get into your wedding dress to avoid damaging hair/makeup.

This will help your make-up artist (MUA) and hairdresser ensure their work doesn’t get damaged from tight-fitting clothing having to be taken over your head and to ensure that strap marks (from underwear) are not visible during your wedding photographs.

This also applies to bridesmaids clothing during bridal prep.

The removal of strap marks is not included in my standard editing and retouching of your wedding photographs in this instance will incur an extra charge.

Package details

This section will contain specific examples of your chosen collection

Client Signatures

Date

***** The General Terms and Conditions placed online are subject to change without prior notice ****

A few Cardiff and South Wales Wedding Venues I photograph at

St Piere Marriott Hotel & Country Club (Preferred supplier)

The Celtic Manor Resort

Clearwell Castle – Not quite Wales, but not Bristol either!

Norton House, Gower

New House Hotel Wedding Photographer

Maes Manor wedding photography

Summary
General Terms and Conditions
Article Name
General Terms and Conditions
Bristol Wedding Photographer
General Terms and Conditions from Andrew Miller Photography. Applies to Wedding Photography only.
Andrew Miller
Andrew Miller Photography
Andrew Miller Photography
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